Four hectic days, one very large venue—here’s how to make every meeting count.
We’ve spoken to 7 logistics pros who have collectively attended over 30 Transport Logistics to get their tips on how to nail the conference.
We used their personal tips for your essential survival guide—powered by seasoned Freightos veterans who’ve been there, done that, and packed extra shoes.
Read to dive in?
Getting to Transport Logistics
Getting to this behemoth of an event is where it all starts. Parking is available but let’s be honest, nothing is harder at the end of a long day than dragging yourself to the parking lot and driving for another hour. Public-transportation up…it’s free!
- Ride the U2—ticket included – Your badge doubles as an MVV pass (zones M-6). Board at München Hauptbahnhof and reach Messestadt West/Ost in ~20 min, no transfers, no extra euros. You’ve put out money for your show ticket, at least coast without paying public transportation costs. If you are an exhibitor that gets a parking permit and didn’t get your parking permit in time, you can get it at the APCOA counter (East Entrance) beginning Sunday, June 1, 2025 (9:00–18:00) and Monday (8:00–12:00).
- Compare ride-hailing apps – Traffic crawls at open and close. Alongside Uber, check FREE NOW and Bolt—both allow pre-scheduling and often undercut fares when demand spikes.
- Dress the Part – Munich weather this time of the year can be as unpredictable as peak season in COVID. As of May 27th, here’s what the weather looks like. Bring your umbrella AND your polo shirt.
Plan & Navigate Transport Logistics
Transport Logistics only pops around in Germany every other year but it more than compensates with the number of folks who attend – over 120,000 visitors a day without breaking stride.
- Plan by location and importance – Messe München spans twelve halls plus an outdoor rail yard, which means that it’s key to be on top of where you actually want to go.
Source: Transport Logistics 2025
- Build buffer time between meetings. The sheer size of the conference means that if you schedule your calendar in back to backs, you’re going to be apologizing for being late too – not a good look for an industry based on on-time delivery.
“I once crossed three halls for a 20-minute chat—that was my step goal in one shot.”
Sebastian Molejón, Commercial Director, WebCargo by Freightos
- Leave space for swag – Travel pillows, mugs, airplane-pattern socks, luggage tags—and whatever you win on our prize wheel (more on that below) —fill a bag fast. Cloakrooms sit below the West and East entrances for coats and samples. The rooms typically open one hour before the exhibition begins and ends one hour after the exhibition closes.
Essentials & Comfort for Transport Logistics
Long days feel shorter when you prep the basics.
- Choose practical footwear. All this walking means that you need to come ready. Even if you’re just standing in a booth, you’re going to want to make sure you have the right shoes on.
“Elegant shoes are your worst enemy—go sporty, or go sore.”
Anton Bar, SVP Data, Freightos
- Fuel and hydrate. While there’s a ton of food – and even more beer (this is Germany, after all), you’re going to want to make sure you have the right kind of energy. Pack some protein bars for the road.
“Big breakfast, litres of water, pockets full of protein bars.“
Sebastian Molejón, Commercial Director, WebCargo by Freightos
- Mind the Wi-Fi ceiling – Free wifi (network name – messeWifi) is fine for mail but schedule hefty uploads for hotel fibre since the hall caps uploads to about 200MB.
Food & Evening After the Conference
Keep energy—and networking—alive after the halls close.
- Book dinner in advance. Munich works at a different schedule than, say, Barcelona, and restaurants are jam-packed due to the event. Book in advance.
Most Munich kitchens close around 21:00—reserve early if you’re planning a client meal.
Antonia Ambrozy, Commercial Director, WebCargo by Freightos
- De-brief Bavarian-style –
As Ian Arroyo, our Chief Strategy Officer says, “Partnerships often begin over a pretzel.” Augustiner-Keller and booth receptions fill up fast; alternate water with Weissbier.
Learning & Sessions at Transport Logistics
Sharpen your edge in an hour or less.
- Scan the programme early – Four forum stages (A1, A2, A3, B1) plus an Exhibitor Stage host topics like “Global Supply Chains 2030,” “Digital Platforms for Road Freight” and “Ports of the Future.” You can check out the full schedule here.
- Prioritize AI and sustainability panels –The industry doesn’t reinvent itself every year but some topics this year are likely going to be more relevant than others. Our expert advice? Lean in on Co2 and AI panels.
- Campus Plaza networking – If you’re in the mood to pick up some quick info, head over to the Campus Plaza in Hall A3 for 15-min lightning talks on (more on that in the Campus Plaza schedule):
- Mon: Cyber-Security
- Tue: Sustainability
- Wed: Artificial Intelligence
- Thu: Employers in the Spotlight
Freightos Pit Stops
It’s not a real conference if you don’t pop by to say hi to our crew! See what you can win, grab soem coffee or margaritas and tech-up by saying hi:
We’re going all in this year with two dedicated booths:
???? For Airlines and Forwarders — WebCargo Booth
???? Details here
Don’t forget to try your luck at the Wheel of Fortune – win travel pillows, mugs, or even a $100 Amazon card. At the very least, bring a smile for your free professional LinkedIn headshot – because profiles with pro photos get 21x more views and engagement. Of course, you can also find drinks, swag, and a great team ready to chat
Whether you’re an airline or a forwarder, the WebCargo team is your go-to crew for real-time booking, rate management, and scaling digital air cargo operations—and they’re always up for a great conversation.
???? For Shippers — Freightos + Gryn Joint Booth
???? Details here
???? Enjoy sweet popcorn, cold brew coffee in mugs you can take home and margaritas…and then learn how Freightos Enterprise helps shippers optimize procurement and build data-driven strategies
Whether you’re a shipper or a forwarder, our teams are here to listen, learn, and collaborate—because real transformation starts with real conversations.
Quick checklist
✅Comfortable shoes
✅Water bottle
✅Business cards
✅Hall-grouped agenda
✅Time buffers
✅Snacks
✅Extra bag space
✅Campus Plaza visit
✅AI/CO₂ session
✅Freightos booths
✅Dinner reservation
✅Evening networking
See you in Munich—let’s make every conversation count.
